Sample Language: Facility Efficiency

For Organizational Policies and Food Vendor Contracts

At a glance

Food efficiency standards are one topic that can be included in food vendor contracts and organizational policies in multiple settings. Consider using the sample language below for food purchasing, food service management and consumer engagement, and waste diversion.

Man cleaning worktable in commercial kitchen.

Introduction

Including facility efficiency standards in any food service guidelines policy may reduce a building's overall environmental impact. These may help improve energy efficiency, conserve natural resources, and reduce waste at all onsite food service venues. These standards can also support the surrounding community through local sourcing of produce and products from regional growers and food manufacturers. For more information on reducing food waste, see:

This page provides sample language for incorporating facility efficiency standards into food service guidelines. However, the language does not include every facility efficiency standard. See Table 4 in the Food Service Guidelines for Federal Facilities for a complete list.

Sample language that incorporates facility efficiency standards for food service guidelines is below. This language is for illustrative purposes only.

Salad with compostable bowls, flatware, and cups.
Include the use of compostable flatware, bowls, and cups in food service contracts.

Sample language: purchasing

The vendor must comply with the following purchasing standards:

  • Institute accurate forecasting and just-in-time ordering concepts.
  • Provide materials for single-service items (e.g., bottled beverage containers, trays, flatware, plates, and bowls) that are compostable and/or made from biobased products.
  • Use bulk-serve condiments instead of single-serve packs, while following necessary food safety procedures.
  • When purchasing packaged products, give preference to products in recyclable, compostable, or biobased packaging.
  • Use cleaning products and services that are environmentally preferable, while following necessary food safety procedures.
  • Offer at least 25% of foods and beverages as certified organic, produced with another certified environmentally beneficial practice, or locally sourced.
  • When seafood options are available, offer seafood procured from fisheries and aquaculture operations that are responsibly managed, sustainable, and healthy. Purchasing wild-captured and farmed seafood from US companies, which adhere to some of the strictest sustainability practices in the world, is one way to ensure compliance with this standard.

Sample language: Food service management and consumer engagement

The vendor must comply with the following food service management and consumer engagement standards:

  • Promote and incentivize the use of reusable beverage containers, while following necessary food safety procedures.
  • Use cleaning practices and equipment operations that conserve resources, such as water and energy. These could include using ENERGY STAR and WaterSense products and services.
  • Use integrated pest management practices, green pest control alternatives, and a routine cleaning schedule, while following necessary food safety procedures.
  • When applicable, label food products at the point of purchase as certified organic, produced with another certified environmentally beneficial practice, or locally sourced.
  • For vending: if purchasing new vending machines, purchase ENERGY STAR-certified machines or those that meet ENERGY STAR criteria.
Person putting plastic bottle in recycling bin.
Ensure recycling is in your food service policy or contract.

Sample language: Waste diversion

The vendor must comply with the following waste diversion standards:

  • Participate in and facilitate waste reduction, recycling, and composting programs in the kitchen, break rooms, and administrative areas (back-of-house operations).
  • Participate in and facilitate waste reduction, recycling, and composting programs in areas that a consumer will be exposed to during his or her visit to the food service operation (front-of-house operations).
  • Implement systems to monitor the relationship between waste and food procurement, including annual reporting of waste reduction and waste diversion benchmarks.
  • Repurpose excess food for future meal preparation.
  • Train staff on methods for reducing food waste.

Sample language for other components

Man in commercial kitchen washing vegetables.
Sample Language: Food Safety
Adding food safety considerations to policies and contracts for food service guidelines.
University-aged students going through cafeteria serving line.
Sample Language: Compliance
See sample compliance language for putting food service guidelines in policies and contracts.
Chef with papers in commercial kitchen
Sample Language: Vendor Reporting
Communicate reporting requirements up front so vendor knows how changes will be assessed.
Server dishing up a meal in a food service line.
Sample Language: Roles and Responsibilities
Name parties responsible for carrying out activities, meeting objectives, and monitoring progress.
Healthy grilled chicken and vegetables meal.
Sample Language: Nutrition
Sample language for policies and contracts about prepared foods, packaged snacks, and beverages.
Beautiful and appealing vegetables arranged at a salad bar.
Sample Language: Behavioral Design
Draft contract and policy language for food placement, product innovations, pricing, and more.

Go back to

Food service guidelines policy framework.
Put Guidelines in Organizational Policies and Food Vendor Contracts
Elements of a comprehensive food service guidelines policy and links to sample contract language.
Icons for the four Building Blocks of Food Service Guidelines. The four icons are 1) trowel and brick wall 2) shaking hands 3) a checklist and 4) a street sign going in three directions.
Food Service Guidelines Implementation Toolkit
Describes how to use the four Building Blocks of the Food Service Guidelines Implementation Toolkit.
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Content Source:
National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP)