Reporting

At a glance

CDC requires recipient to submit a variety of programmatic and financial reports during the life cycle of a grant award. All reports must be accurate, complete, and submitted on time.

Overview

CDC requires recipient to submit a variety of programmatic and financial reports at specific times during the life cycle of a grant award, but at a minimum annually. All reports must be accurate, complete, and submitted on time.

This section includes more information on the following reports:

Progress reports

Progress reports are required at least annually as part of the non-competing continuation award process. The Grants Management Specialist (GMS)assigned to your award will provide information on how, when, and where to submit progress reports.

The Research Performance Progress Report (RPPR) serves as the annual performance report, and continuation application, for CDC research grant awards. The RPPR is completed within the National Institutes of Health eRA Commons system, there are no forms submitted. Recipients can find further information on the RPPR at: https://grants.nih.gov/grants/rppr/index.htm.

The Notice of Award (NOA) for non-research grant awards will indicate if the Annual Performance Progress and Monitoring Report (PPMR) will serve as the annual progress report, and continuation application, or if another Office of Management and Budget (OMB) approved format is required. Submission instructions, due date, and required PPMR components will be included in the guidance from the assigned Grants Management Officer GMO/GMS via www.grantsolutions.gov. The PPMR (OMB Approval Number: 0920-1132) forms are:

Non-competing continuation awards are made based on the bona fide need of the recipient, availability of funds, and satisfactory performance, as evidenced in performance progress reports.

Federal Financial Report (FFR) expenditure data

CDC requires financial data as documentation of expenditures, outlays, and unobligated balances. The Federal Financial Report (FFR) is required on an annual basis except for awards where more frequent reporting is noted in the Notice of Award. The report also must cover any authorized extension during the reported budget period.

Grant recipients submit FFRs to the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS). Annual FFRs are due 90 days after the end of the budget period and final FFRs are due 120 days after the end of the period of performance.

PMS will pre-populate the cash transaction section (lines 10a through 10c) of the FFR using recipient real-time cash receipts (drawdowns, refunds, and journal vouchers) information from PMS and adjust recipient-reported disbursements to equal cash receipts on all non-closed sub-accounts (PMS type P). Recipients will be required to certify at the time of each drawdown request whether the cash drawdown request is for reimbursement of actual expenditures or is an advance for immediate disbursement. At the time of each drawdown request, recipients must assert that award funds are used in compliance with all award conditions and federal statutory requirements.

For more information PMS, visit HHS Division of Payment Management (DPM) Payment Management System (PMS)

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Content Source:
Office of Financial Resources