Introduction
Requirements
Methods
Worksheet: Determining Which Intervention Plan Data to Submit

Introduction

The purpose of implementation evaluation and monitoring, also referred to as process evaluation and monitoring, is to examine objectively the qualities of intervention implementation and to improve implementation activities if necessary. More specifically, it includes routine documentation of characteristics of the people served, the services that were provided, and the resources used to provide those services. The intervention plan serves as one reference point with which progress made in achieving the intended objectives of the intervention can be compared.

Requirements

Data to Report

A core set of data elements to be reported by the health department to CDC in the aggregate by type of intervention and risk population includes the following:

• Type of agency
• Number of people served, categorized by race/ethnicity and sex (except for Health Communications/Public Information [HC/PI] and Other Interventions). Reporting data on age is encouraged but not required.
• Intervention-specific implementation data (see data elements in the example report forms at the end of this chapter
• Number of FTE staff used to provide the intervention
• Expenditures for the intervention

A complete list of required variables for each type of intervention is provided in the table, Variables Required for Aggregate Intervention Plans and Process Evaluations, at the end of this chapter.

How to Report Data

At the end of the budget year for the health department’s externally allocated funds, the health department should provide a report that summarizes the process data for all interventions of a particular type that it funds, grouped by behavioral risk population (see Table 2.1). A separate set of data should be provided for each type of intervention provided to each of the six behavioral risk populations (see Table 2.2) defined by risk of exposure to HIV.

Table 2.1

Table 2.2

Note (as shown in the example on the next page) that the data to be reported are an aggregate for all the interventions of a particular type funded for a particular population throughout the jurisdiction. For example, if a state funds five different outreach interventions for injection drug users, one form should be submitted that reflects all five interventions. If that same state funds three other outreach interventions to serve men who have sex with men, one report should be submitted that reflects those three MSM outreach activities. The example in the box on the next page expands on this example for further clarification.

The worksheet found at the end of the chapter, Determining Which Process Evaluation Data to Submit, can also be used to determine which reports should be submitted.

Methods

Data for each intervention funded with CDC Announcement 99004 funding should be collected and reported in increments of one budget year. That is, the data should reflect the prevention services implemented during one year of funding. In order to aggregate intervention data, health departments should obtain data for each intervention funded and implemented. However, grantees should continue to use the existing “HIV Counseling and Testing Report Form” for counseling and testing activities.

The worksheet, Determining Which Process Evaluation Data to Submit, can be used to determine which particular reports should be submitted. All interventions funded with CDC Announcement 99004 funding, including those implemented by health department staff, should be included. The example forms in this chapter are provided as resources for grantees and their subcontractors to use for reporting information about these interventions. There is one form for each of the major types of intervention (e.g., individual-level, outreach). These forms can be modified or added to as needed to meet the particular needs of each jurisdiction as long as the core variables are submitted in a format consistent with that shown.

Notably, because some programs for a single target population may consist of multiple interventions, each intervention should have separate process data.

In addition to the required data, grantees may submit narrative data that supports, clarifies, or amplifies their submission. Examples of such optional information are a discussion of secondary populations and the perceived impact of that category on counts of people to be served or the “translation” of local categories for populations or interventions.

Worksheet: Determining Which Intervention Plan Data to Submit

1. If you fund at least one of the following Intervention Types for a particular Risk Population with CDC Announcement 99004 funds, put a check mark (✓) in the corresponding cell.
2. Submit a separate set of data (or use one of the example forms found in this chapter) for each “intervention type by risk population” with a check mark.

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